Host a Class or Meeting

Thank you for your interest in hosting a class or meeting at the Sebastopol Community Cultural Center (SCCC)!

See below for everything you need to know including rates and policies.

OVERVIEW

All rental requests will be reviewed and accommodated based on availability and are subject to the following criteria:

• Family-Friendly Standards
  Content must be appropriate for a general audience unless clearly designated and approved as an adult-only event.

• No Political Endorsement
  Events hosted by political organizations or promoting candidates must not imply endorsement by the community center.

• Respect for Shared Space
  Events must respect the multi-use nature of the space and cannot interfere with other programs or scheduled activities.

• Noise and Disturbance Limitations
  Rentals should not disrupt surrounding neighborhoods or ongoing center activities, especially during designated quiet hours.

• Commercial Use Restrictions
  Events focused solely on sales, marketing, or profit (such as MLMs or direct sales parties) may be restricted or subject to special review.

RENTAL RATES

Renters pay a rental fee depending on the room, duration of the class/meeting, and time of day. We accept one-day, short-term, and ongoing rentals. When booking an ongoing rental, you will renew quarterly.

Payment is made online via your Rec account, or by check made out to “SCCC” and mailed to 390 Morris St. Sebastopol, CA 95472

* Rent received after the 3rd of the month will incur a $25 late fee.

RENTAL POLICIES

Renters are required to adhere to the policies on this webpage and those within the Rental Agreement.

• Renters are responsible for independently collecting and managing registrations for their class/meeting.
• Renters must provide their own Liability Insurance documentation (see Insurance Requirement below).
• If reserving a room that requires a physical key, a $25 key deposit will be required.

INSURANCE REQUIREMENT

SCCC requires liability insurance for all rentals.
For meetings with 10 or fewer attendees, you may be eligible for a waiver. Please contact our office to inquire.

The Certificate of Liability Insurance must include:

1. Policy number
2. Effective & expiration dates
3. Name of Insured (generally your name as the Instructor)
4. At least $1,000,000 per occurrence of commercial general liability insurance coverage 
5. Description as follows:
   Sebastopol Community Cultural Center, its officers, agents, employees, and volunteers, and the City of Sebastopol, its officers, agents, employees, and volunteers, are named as additional insured as respects to the ________________ class  (describe the class, for example: “ukulele class,” “modern dance workshop”) at 390 Morris Street/425 Morris Street  as of _____________ (class start date).

• Certificate holders named as follows:

Sebastopol Community Cultural Center, its officers, agents, employees, and volunteers.
City of Sebastopol, its officers, agents, employees, and volunteers.
390 Morris Street
Sebastopol, CA 95472

• An Additional Insured Endorsement must accompany the Certificate of Liability Insurance, and must state the Additional Insured as follows:

Sebastopol Community Cultural Center, its officers, employees, agents, and volunteers, and the City of Sebastopol, its officers, employees, agents, and volunteers, are named as additional insured as respects to the ____________________ (describe class) at 390 Morrist Street/425 Morris Street as of ___________________ (class start date).

Your insurance documentation must be received prior to the start of your rental. Failure to submit the paperwork by the deadline will place your reservation at risk of cancellation.

RESERVATION ACCOMODATIONS

Room assignments will be made based on suitability and availability. Any change in room assignment before or during the reservation period may be made at SCCC’s discretion for any reason, including the accommodation of SCCC scheduling needs. SCCC will make good faith efforts to inform the Instructor as soon as possible of room assignment changes, so as to reduce inconvenience to Instructor/Renter and participants. If SCCC is unable to accommodate the displaced class, Instructor/Renter will be credited for any reservations cancelled by SCCC to accommodate SCCC scheduling needs.

NON-USE POLICY

Payment arrangements apply for time the room is reserved for the Instructor, regardless of class being held. In the case where cancellation is out of your control (i.e., Sonoma County mandates a lockdown or there is a natural disaster), Instructor will not be responsible for the payment of fees due for the days impacted by those closures.

CLASS/MEETING CANCELLATION

In case of emergency or illness THE RENTER must inform all attendees and SCCC of the cancellation.

No Unauthorized Users: Renters are not allowed to substitute another person as instructor/facilitator without notification of, and approval by, SCCC staff.

RESERVATION CANCELLATION

Rental fees are non-refundable for cancellations made within 30 days of the reservation. All cancellations must be submitted in writing and confirmed by SCCC staff.

ROOM USAGE POLICIES

Class spaces at SCCC are limited. SCCC assigns rooms and reserves the right to make room changes whenever necessary. Instructors must be respectful and considerate of other instructors by leaving the class space clean, orderly, and in a timely manner. Any complaints about the class space should be directed to SCCC staff.

ROOM CLEANLINESS

• The class space must be clean, swept and all trash removed
• Equipment put away and ready for the next person or group
• It is the renter’s responsibility to leave the room in the condition it was received

LOCK UP

• Turn the heat thermostat to “off” & turn off all fans
• Turn off any additional lights used (stage lights, floor lamps, etc.)
  ♦  All overhead lights should be on a timer and can be left on
• Check to see that all doors and windows to the outside are closed and locked
  ♦   Annex Main Room: double check all latches on sliding doors (5 locks per set of doors)

PROHIBITED USE

• No smoking, Styrofoam, confetti, glitter, or helium balloons are permitted in the class spaces
• Candles or incense must be approved by SCCC staff & must be in sheltering containers/holders
  ♦   NO CANDLES OR INCENSE ALLOWED OUTSIDE

MARKETING & PROMOTION

SCCC includes information for all classes/workshops on our website calendar and class sections (www.seb.org), unless otherwise requested by the Instructor, i.e., private class. Space permitting, classes will also be included in the following:

• Social Media

FREQUENTLY ASKED QUESTIONS